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Guide for District Unit Leaders


III.  Encampment logistics

D. Campground facilities and practices.
1. First aid.
A fully staffed First Aid tent will be located near the Encampment Administration tent. Any campers needing assistance should report to that tent with a buddy. (Between the hours of 10:00 PM and 7:00 AM on both evenings, youth leaders should report to the First Aid tent with an adult leader from their unit.) Units should have basic first-aid kits readily accessible within their campsites to deal with minor problems that require nominal treatment.
2. Drinking water.
A large milk truck with clean drinking water will be parked near the campsite. Units should have sanitary containers to allow them to take water from the truck to the campsite where it will be used. Campers should be informed that the truck is to be used solely to replenish water supplies, not for play, and that faucets should be closed completely when containers have been filled in order to minimize waste and mess.
3. Toilet facilities.
When in the campsite, all campers and staff should use the portable toilets that will be placed in a number of locations in and near the campsite. Toilets in public areas of the estate will only be available from 9:00 AM to 4:00 PM on Saturday. Campers should remember that dozens of other people will be using the toilets, and they therefore should keep them as clean as possible.
4. Cooking facilities.
Units should bring their own stoves to prepare their meals. These stoves should burn liquid stove fuel or a gaseous fuel in presealed containers (such as propane or butane). Gasoline or kerosene should not be used as fuels. The stoves and other equipment necessary to prepare meals should be placed in a safe area away from tents in the unit's campsite. Patrols should organize their work crews so that meals are prepared, eaten, and cleaned up quickly and efficiently. Proper hygiene should be maintained at all times, including the use of gloves to handle foods, proper storage of foods, and effective use of the three-pot method for cleaning personal and patrol gear.
5. Prohibition of open fires and charcoal.
Because of the need to maintain safety and to minimize damage to the campsite, no open fires may be lit within the campsite, and no charcoal should be used for the preparation of foods or for any other purpose.
6. Supervised use of stoves.
Whenever fuel stoves are being used by youth to prepare meals, an adult supervisor should be present to oversee the safe and proper use of the stoves.
7. Prohibition of flames in tents.
Except when lighting stoves, campers should not need to have open flames in any form. Under no circumstances should flames be lit in or near tents or other combustible materials.
8. Proper disposal of trash.
Units should try to minimize the amount of trash that they generate. The trash they do have should be kept in heavy plastic bags in secure locations in their campsite. When bags are nearly full (or at the end of the encampment), trash bags should be taken to designated receptacles/loading areas near the campsite.
9. Campsite health and safety inspections.
Campsite commissioners may periodically visit campsites to conduct health and safety inspections. Campers should immediately comply with their requests to address any problems that are identified so that all those present at the encampment may face minimal danger from accidents or disease.

 

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This site is provided as a service to Scouts and Scouters by the Colonial District, NCAC, BSA, which includes George Washington's Mount Vernon.  Although not an official site of the NCAC, BSA, or Mount Vernon, the site is maintained by Tom Baerwald, who has been appointed by the NCAC to direct the Mount Vernon Encampment, so information should be reasonably accurate.